What is the capacity of your space?

Our standing capacity is 200 (including our optional downstairs space). If you are looking to have a formal, sit down ceremony and/or reception, groups with around 80 people work best. The majority of groups elect to do a mix of seated and cocktail style for all or part of their event. Please ask Kimberly about options and ideas for set up to accommodate your particular needs and vision.

What is included in the venue rental?

* Our Main Space, lined by a 1920’s brick wall with huge west facing windows
* Log Cabin room and Library (perfect for a bride and groom’s room, respectively)
* Tiki Lounge with built-in bar and China room with wall-mounted monitor
* A large variety of lounge furniture, including couches, tables, chairs as well as additional in-house rentals
* Optional downstairs studio and art gallery (an extra 1000SF of space, designed to look like a NYC loft)
* 8-hour rental period with option to purchase overtime (up until 3am)
* Access to some of the city’s best vendors, from florists to salons to officiants
* P/A system with iPod hook-ups
* Microphone
* Built-in screen and projector
* Wireless Internet
* Full kitchen with vintage gas range, dishwasher, refrigerator/freezer
* Easy Loading and Unloading Area
* One-hour unrestricted access to space for wedding rehearsal
* An on-site representative to make sure your event goes smoothly from beginning to end
* Cleaning

How late can we stay?

Should the event run over the allotted eight hours we will do the best to accommodate with overtime charges of $250/hour ($200/hour if prepaid 10 days before event) applying. Please be aware that tear down usually takes a minimum of 1 hour. Everything must be removed from the space same day unless other arrangements have been made prior. Alcohol service and music for all events must conclude at 2:00am, regardless of paid overtime. The event must officially end at 3 am. Any overtime for teardown past 3:00am is billed at $300/hr.

How much time should I allow for vendors to set-up?

Caterer prep times, for example, vary widely. You can request that a caterer prepare almost everything in his/her kitchen and then put the finishing touches upon arrival. To be safe, we suggest at least two hours of set-up time (especially if you want to hang artwork or decorations). You’ll want to account for time to set up and tear down tables and chairs if they are a part of your event.

If you would like extra prep time, the additional hourly rate is $200 an hour (if prepaid 10 days in advance) excluding Saturday evenings.

How long does tear down take?

Tear down time ranges from 30 min to 2 hours+ based on the complexity of the event. Please be sure to allow for this in budgeting your event time.

Can I hang my own artwork?

Yes! We encourage you to bring your own artwork or photos to your event, or we can provide artwork for you. There is a picture rail on the brick wall in the Main Sp@ce for hanging. If you have rented the downstairs gallery, we will provide screens and planks for hanging framed/unframed items on our cable system. If custom cable hanging is required, we charge a hanging fee of $50 an hour (for safety, a ULS employee must install cables). This fee applies whether you provide the artwork or ULS furnishes a show for you.

When can I have my vendors drop off cakes, rentals, etc?

In accordance with our contract, all vendors must deliver during your site rental hours. If delivery or pick-up of items is required outside rental hours we will attempt to accommodate this subject to other events and staffing availability with 10 days prior notice. Please be aware however, that we have very limited storage space and there may be an event the day before or after yours.

Who can I talk to for venue needs on the day of event?

A site rep is included with your event and will be available the duration of your rental to address any needs regarding our space. While he/she is here to help you, we ask you to remember that his/her role is not that of an event coordinator. If furniture or items need to be moved, we ask that the event organizer plans for this labor.

Do you have a required food and beverage minimum?

No! We don’t believe in the huge minimums many other facilities require. You must only meet any requirements your selected caterer may have. We have specifically chosen our caterers for their ability to work on a budget.

Can we bring our own alcohol?

Yes, under certain conditions. For legal and liability reasons, we require that all alcohol be served by one of our preferred caterers or bartending services. By law, all alcohol service requires service of ample food of some sort. See our caterer list for more details on alcohol service options with your selected caterer. We are happy to assist with any questions about our alcohol service policy.

Are we required to use your other preferred vendors?

When you book your event, you will receive a packet of information about different vendors we love, from florists to cupcake shops to beauty salons for men! We have scoured the city to find the best vendors consistent with the style and mission of our unique venue. We carefully selected our preferred vendors to be as local as possible, sustainable and artistically creative while providing outstanding customer service and value. We encourage you to consider their use, however, you are always welcome to use outside vendors (including caterers w/ fee).

Do we have to clean-up following our event?

We ask that you leave the space the way you found at the beginning of your event. All outside items/furniture/glassware must be removed at the end of your event unless prior arrangements have been made with us. Our cleaning crew will take care of cleaning the floors, countertops, bathrooms, etc (immediate attention to any spills/messes is always appreciated, however).

Can I hire an Urban Light Studios photographer to shoot my event?

Yes! Please see details in the photography section of this packet for info on using our photo studio capabilities and talented team of photographers to capture your event very affordably. We utilize an excitingly unique style of lighting and photography which allows us to shoot your event as if it were a fashion photo shoot in our studio.

Can you hold a date for me?

We request an $1000 deposit ($1,500 for Saturday evenings) plus tax to hold a date which will be deducted from your total events fees. If you are still finalizing, we are happy to tentatively hold a date for two weeks. We will notify you if there is another person who would like the space and request an immediate deposit if you wish to secure your date. A deposit is the sure way to protect your date.

Are deposits refundable?

Deposits are non-refundable. If it becomes to cancel your event we will only be able to waive your liability for the balance of your contract amount if we rebook your date. As a reminder, if we are not able to rebook your scheduled event date, you are liable for the full remainder of your contracted balance.

If we are holding a wedding ceremony in your space can we do a rehearsal?

We do allow one hour of confirmed access to the studio for a ceremony rehearsal, usually two to three days prior to your event. If we have availability the day prior to your event, we will attempt to accommodate your rehearsal then, but we are not able to confirm this until seven days prior to your wedding.

When do we have to pay our balance?

We collect the remaining balance two weeks to ten days before your event, at what we call the 10-day meeting. This is also when we will finalize the plans for your day.

At this meeting, we will go over the flow of the event, your vendors, and any other details to help things go smoothly. We ask that you bring the contact info of vendors, coordinators, and helpers – those in charge of flowers, music, set-up, tear-down, etc. This is also great opportunity to do AV testing of slide shows, music etc. that are a part of your event. We suggest you bring the laptop, iPod or any other AV device you plan to use.

You can settle your final payment by check, cash or credit card.

What are the easiest parking options?

Ample street parking is available on Greenwood Ave N, 87th, and Palatine Ave N (street west of Greenwood Ave) and in the surrounding neighborhoods. Paid parking can be loacted behind Chase bank on Greenwood and 85th. For very large events, guests may wish to park south of 85th and walk a block or two.

Can we have a live band?

Live bands are welcome at the discretion of Urban Light Studios. Please speak with Kimberly for band approval. We ask that the decibel levels be kept moderate and do not disturb the neighborhood. Bands must also set up equipment on a provided large rug to protect the floor from scratching.

Do you require a damage deposit?

No damage deposit is required per se. Just as a hotel does, we require a valid credit card and signature on file to serve as a deposit. Any outstanding charges or damage may be charged to this card.

Is furniture included with our rental?

All of the great lounge furniture you see on your tour is included in the rental. This includes the two rectangular wooden tables and 16 black wooden chairs. Twelve 60” round banquet tables, four bistro/cocktail tables, and 120 chairs are available for rent for $10 and $1 respectively. Please remember that linens are not included with rentals. They are required for
surfaces where food will be displayed or consumed (with the exception of bistro tables).

Can I reserve the downstairs cocktail gallery/photo studio without a deposit?

If you are considering including this aspect to your event, we will pencil it in for you on your date, with no commitment. If someone requests the downstairs space on that date we will ask if you would like to confirm that booking.

Do you have air conditioning?

Yes, ULS has invested in Central Air Conditioning. If it is a particularly hot day and you have a lot of guests, we also have 4 commercial air conditioners, which are included free of charge.
If it is a very hot day, keep in mind it can get a bit warm in the space, even with AC, but even then most guests are fairly comfortable with fans and AC running. The downstairs studio always stays cool, so that can be a good option to add for dance floor, cool lounge, etc.

Where can my guests smoke?

Smoking is allowed in the back alleyway and on the sidewalk out front.

Do you allow candles?

We allow votive type candles (enclosed in glass) in the Main Space only, where they are easily monitored.

Do you allow confetti, glitter, or rice?

We do not allow confetti, glitter, or rice as it is nearly impossible to get it all cleaned up which is not fair to the next party or shoot in the space.

Can we bring in outside furniture?

Yes, outside furniture is fine. We just require that everything have felt pads (we provide) put on the bases to prevent damage to our wood floors.

Do you have a PA system for iPods or speeches?

Yes, we have an amplified PA speaker, microphone, and 2 iPod docks which are adequate for basic needs. If you are particular about sound, you may wish to try out our system to ensure it meets your needs. This is included in the price of the rental.

Do you have a projector/TV for slide shows or presentations?

Yes, there is a ceiling-mounted digital projector and screen in the main room, and an LCD screen with AV hook ups in the China room. This is included in the price of the rental. It is important to be sure you test out your AV needs in advance of your event – the 10-day meeting is a perfect time.

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